Position Title: Administrative Director
Reports to Executive Director
Hours: Part-time, flexible, .5 FTE
Position Overview: The Survive and Thrive Advocacy Center’s (STAC’s) mission is to support sex and labor trafficking survivors of all ages and to educate the community about human trafficking. STAC connects survivors to safety and needed services by building strong and sustaining connections throughout a six-county region. The Administrative Director plays a pivotal role in supporting the efficient functioning of the STAC team. This role requires a dynamic and highly organized individual capable of managing multiple priorities, coordinating administrative tasks, and facilitating communication both internally and externally. The Administrative Director will provide comprehensive support to the executive director and the board of directors, enabling them to focus on strategic initiatives and mission driven goals.
Key Responsibilities: The responsibilities may include but are not limited to the following, as mutually agreed:
- Administrative Support
- Manage the board of directors’ calendar for monthly board meetings and committee meetings.
- Assist in the preparation of meeting materials and distributing materials.
- Handle incoming communications and respond or redirect as appropriate.
- Maintain accurate records and databases, including contact lists, organizational files, and donor lists.
- Communication and Liaison
- Serve as point of contact for external stakeholders, demonstrating professionalism and discretion in all interactions.
- Draft and edit correspondence, reports, and presentations on behalf of executive director and board leadership.
- Coordinate with executive director and team members to fulfill requests and streamline processes.
- Project and Fundraising Coordination:
- Assist in the planning and execution of special projects, events, and initiatives as directed by executive director.
- Conduct research, gather data, and prepare reports to support decision making processes.
- Coordinate logistics for design and printing of materials and bulk mailings.
- Coordinate logistics for meetings, fundraising events, and other events, including venue selection, catering, and material preparations.
- Organizational Support
- Collaborate with colleagues to support organizational goals and initiatives.
- Uphold confidentiality and discretion in handling sensitive information and matters.
- Contribute to a positive and inclusive work environment through professionalism, teamwork, and respect for diversity.
- Perform other duties and responsibilities as assigned by the executive director.
- Grant Administration, Reporting and Documentation:
- Assist in the preparation of grant proposals.
- Maintain organized records of grant documents.
- Prepare progress reports and other documentation required by grant agreements.
- Coordinate with staff to gather data and information for reporting purposes.
- Ensure timely submission of required reports.
Skills, Abilities and Qualifications:
- Bachelor’s degree preferred, or equivalent combination of education and experience.
- Proven experience as an Administrative Director, executive assistant, or similar role, preferably in a nonprofit or mission-driven organization.
- Ability to develop internal processes and filing systems.
- Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Strong communication skills, both written and verbal, with a high level of professionalism and attention to detail.
- Proficiency in office software applications, including Microsoft Office (Word, Excel, PowerPoint, Outlook), software, and cloud-based collaboration tools.
- Familiarity with donor management software.
- Ability to exercise sound judgment, discretion, and confidentiality in handling sensitive information and situations.
- Ability to work independently and as part of a collaborative team.
- Flexibility and adaptability to changing priorities and evolving needs.
- Commitment to the mission and values of STAC.
The Administrative Director plays a crucial role in supporting the executive director and board of directors and contributing to the overall success of STAC. This position offers an opportunity to make a meaningful impact and grow professionally in a mission-driven environment. If you are a motivated and dedicated individual with the skills and passion to excel in this role, we encourage you to apply.
Compensation: Negotiable, depending on skill level, up to $21,000 annually for part-time position.
Application Deadline: June 1, 2024
Contact: Robin Hassler Thompson, Executive Director robin@surviveandthriveadvocacy.org
In the cover letter to your resume, please describe your experience working as an executive assistant (or similar position), what you learned from that experience, and why you would like to work for STAC. Cover letters that do not specifically address these three points will not be considered. Please include “Administrative Director” in the subject line.
The Survive and Thrive Advocacy Center is an equal opportunity employer, committed to diversity, equity, and inclusion in the workplace.
